If you are a manager, you want your team to be as productive as possible. Here are a few things you can do to enhance your team’s performance when tackling a project.
1. Set your goals
The first step in improving productivity is to figure out exactly what you want to accomplish, and to do that you need to set some goals. In establishing goals, however, you also need to think about the capacity of your team to achieve those goals.
You need to set up some processes and procedures for your team as part of the planning process for reaching those goals. You need to put together a plan of the steps you’re going to take and then track your progress.
If the project you are working on is a big one, break it up into smaller tasks that will be easier to manage. It also helps to set up intermediate or benchmark goals along the way to your final goal.
2. Team member roles
The next step is to meet one-on-one with each team member and talk to them about how they will fit into the overall effort. You need to establish roles for each person, to determine the most important tasks that they will need to complete and what the time frame will be for completing those tasks.
Another important step is also to determine the expectations for their performance.
As the team leader, you need to be providing feedback regularly. Feedback should be something that is an integral part of the process, both giving and receiving.
You need to be checking with employees about any difficulties they are running into and what you can do to help them tackle their problems, as well as managing their time. And you need to see if they need any additional resources.
To determine if you are making improvements to productivity, you need to be able to measure it. So you also need to establish metrics for your project.
Develop standards of measurement for the entire team and for the performance of each of the individuals on the team.
5. Don’t micromanage
Team members need to have the freedom to make their own decisions regarding their work and to follow their own plan of action for getting the work done. Avoid trying to control every aspect of their work, however small.