Good time management is crucial for productivity. It involves planning, organizing, and working efficiently. It begins with goal setting and prioritizing your tasks. Here are a few more tips on how to make the most of your time.
If some task or activity is important, it should be on your schedule, with a date and time noted, as well as recording how much time you plan to devote to it. Any task, activity, meeting or other communication that is important to your success should have a time noted for it in your schedule.
Also, include on your schedule time for interruptions, when you will have to stop what you are doing in order to attend to something else.
To develop your schedule, it is helpful to carry a notebook along with you for one week and record all of your activities, meetings, communications and thoughts during that time. This will help you to see what you can accomplish during the day and what kinds of things you are devoting your time to and where you need to make changes.
In addition to helping you set up your schedule, you will also be able to see when you are engaged in activities that may be time wasters
Start every day by taking about 30 minutes to plan your activities for the day. Don’t do anything else until you have made your plan.
It is essential to begin by thinking about what you want to accomplish that day and to prioritize your tasks based on their urgency and importance. Some tasks are important and urgent, some just important but not urgent; others are urgent but not important.
You should plan to spend at least half your time on the tasks and communication that generate most of your results.
3. Being efficient
There are a number of little things you can do to increase your efficiency and productivity. For example, before making a call, take a few minutes to determine what result you want to get from that call. This will help you to focus your efforts and also gauge how successful you were.
You don’t have to answer the phone just because it rings or respond to emails just because they appear in your mailbox. Disconnect instant messaging. Stay away from Facebook and other social media .
When you really need to get some work done without interruptions, do not hesitate to inform your staff or coworkers that you need time alone and should not be bothered.
And finally, remember the Pareto Principle – that 20 percent of your activities will produce 80 percent of your results.
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