Being able to delegate assignments is an important skill that managers should have. Some managers may be reluctant to delegate, thinking that it may hinder productivity. But not delegating may reduce productivity even more because the manager will then have too much on his plate to handle effectively, and important work may end up falling through the cracks.
Delegating also shows trust in your people, which in turn helps morale and productivity. It also helps with professional development because employees can take on new assignments and responsibilities, helping them to grow in their job.
Here are a few tips on how to delegate effectively.
1. Know the kinds of things that you can delegate
Everyday tasks are an example of the kinds of things that can be delegated because they don’t require you to oversee them yourself. Some of the people on your team may even be able to handle the tasks more efficiently than you can.
Or there may be someone on your team who is looking to take on some new responsibilities, and you may want to delegate some of these tasks to them.
An example of something that cannot be delegated would be personnel issues.
2. Who is the best person for the job?
When delegating tasks, you need to consider which person on your team has the requisite skills and knowledge to dependably handle the assignment.
Or, again, there may be someone on your team who is looking to gain experience in a particular area, and you may want to delegate to him or her to help them gain that experience
3. Provide information
If you are going to delegate, you need to be clear about your expectations. What is the outcome you are looking for? You need to explain to the person exactly what you want done, how much time they have to do it, and how you will evaluate the results.
4. What do they need?
You also need to think about what the person will need to complete the delegated assignment. Do they need any additional training or instruction? Will they need any help from other people? Will they need any help with technology?
Another consideration is whether they will also need any increased authority to handle the responsibilities that they have been given.
You also need to keep the lines of communication open with the person. He or she needs to know that he can come to you if he has any questions or concerns about the assignment.
You also need to provide feedback, informing the person about how they are doing and providing any advice you feel might help them to complete the assignment. And you should also solicit feedback from them. Ask the person for their thoughts on how well you performed on your end and where you might make improvements